You can update your Scholarly profile in several ways, depending on the amount and type of information you need to add or modify.
➕ Adding via Manual Entry
To add individual activities manually:
Navigate to the relevant section of your profile
Click the “Edit” button on the top right corner of that section
Select “Add” to input new activity, or click an existing entry to modify it
A pop-up with relevant fields will appear, enter the necessary details and save
Note: Some sections—such as citation counts or publications imported from external sources like Google Scholar—may not allow adding your own entries.
✨ Adding Using the AI Paste Tool
The AI Paste tool is the fastest way to import content from your CV without entering each item individually.
Here’s how it works:
Open the relevant section of your profile (e.g., Publications, Awards, Grants).
Click the “Edit” button in the top-right corner of that section.
Choose the “AI Paste” option.
Copy and paste a block of text directly from your CV - no need to reformat!
Click “Submit.” Scholarly’s AI will parse your text into individual entries.
Review the results and make any necessary edits before saving.
📌 Tip: The AI Paste tool works best with cleanly formatted lists (e.g., one entry per line, consistent dates). If parsing isn't perfect, you can always edit entries afterward.
This tool is especially helpful for setting up your profile for the first time or bulk importing activities like degrees, grants, or awards.
Need a walkthrough? Here’s a short video on using the AI Paste tool.
🔄 Automatic Updates from Evaluations
When you add or modify activities through Scholarly workflows (e.g., Annual Reviews, Promotion submissions), those updates automatically populate your profile without requiring manual entry. You can still revisit your profile to make changes at any time.
✍️ Editing Activities
To edit individual activities manually:
Navigate to the relevant section of your profile
Click the “Edit” button on the top right corner of that section
Select the pencil icon next to an existing entry to modify it
A pop-up with relevant fields will appear, where you can make your edits and save
🚫 Editing Restrictions
Certain fields in your profile may be populated from external data sources and are not editable within Scholarly. Common examples include title, course evaluations, or publications imported from external databases like Google Scholar.
If you need to update this information, please contact your Faculty Affairs team for assistance.
🗑️ Deleting Records
To delete a single activity:
Click the “Edit” button in the relevant section.
Select the activity you wish to remove.
Click the trash icon and confirm the action when prompted.
To bulk delete activities within a section:
Click the “Edit” button in the relevant section.
Select the Bulk Edit option.
Mark the checkbox next to each activity you would like to delete.
Select Delete at the bottom of the page and confirm the action when prompted.
⚠️ Caution: Deleted records cannot be recovered. If you remove an entry by mistake, you'll need to re-add it.