Once you’ve accessed your promotion form, Scholarly provides several tools to help you complete each section efficiently. You can manually enter information, use the AI Paste tool to quickly import data, and review pre-populated content before submitting your materials.
Pre-Populated Information
Your promotion form may already include activities pulled from your Scholarly profile—such as publications, grants, courses taught, or service work—if they fall within the review period.
These entries can be reviewed, edited, or supplemented directly within the form.
Adding and Editing Content in your Evaluation
You have two primary options for entering additional content: the AI Paste tool or manual entry.
Using the AI Paste Tool in Evaluations
The AI Paste tool helps you quickly import content from your CV or other documents into the evaluation form—especially helpful when adding multiple entries. If you’d prefer a video tutorial, check it out here.
To use the AI Paste tool:
Navigate to the relevant section.
Select “AI Paste.”
Paste in your content—no reformatting required!
Click “Submit.” Scholarly will parse the text into individual entries.
Review the results and make any edits before saving.
📌 Tip: The tool works best with cleanly formatted lists—one entry per line, consistent dates. You can always fine-tune after importing.
Adding via Manual Entry
To add individual activities manually:
Navigate to the relevant section of your profile
Select “Add” to input new activity, or click an existing entry to modify it
A pop-up with relevant fields will appear, enter the necessary details and save
Note: Some sections—such as citation counts or publications imported from external sources like Google Scholar—may not allow adding your own entries.
📌 Activities you add or update in your evaluation will automatically sync to your Scholarly profile.
Saving Your Progress
Your evaluation form saves automatically as you work, as long as you’re connected to the internet. You can leave and return to it any time before the submission deadline.
Submitting Your Review
When your promotion form is complete:
Go to the final section of the form, typically called “Review and Submit.”
Click “Finish My Report” to officially submit.
Once submitted:
The task will be marked complete on your Dashboard.
The review will automatically move to the next stage in your institution’s workflow (e.g., to a reviewer or chair).
How do I download a copy of my responses?
You can download a copy of your promotion application form by navigating to the Promotions tab in the lefthand sidebar and selecting “Download PDF” for the relevant evaluation. You can download a copy of your responses for both Open and Closed evaluations.
Can I edit my review after it’s been submitted?
Yes! If the review cycle has not closed yet, you can make edits. Simply access your review form, navigate to the Review and Submit tab, and select Make Edits to my Report. Once you have made any desired edits, you will need to re-submit the form by clicking Finish.
What happens if I did not submit the review but the form is now closed?
Once the form closes for editing, which will happen after your due date passes, the latest version of your form with any edits you made will be sent to the next step, even if you forgot to hit “Submit”. If you have questions or need to reopen your form, reach out to the email address listed for your institution here.